Fredericksburg, Virginia
None provided
Feb 27, 2024
Apr 27, 2024
Full Time
Practice Setting
Private Practice
Work Mode
Organization Type
Private Practice




Reports to: Board of Directors


Supervises: Office Manager and Directors of all departments


Job Summary: The primary function of the Practice Administrator is to be responsible for providing company-wide administrative support to manage the smooth operation, maintenance, and development of the company’s administrative systems.


Primary Job Responsibilities:


1. Establishes/implements goals, objectives, policies, procedures, and systems for all operational areas of the practice.


2. Develops/implements short-term and long-range plans.


3. Manages the daily operations while developing, monitoring, and analyzing the budget and financial information cost effectively.


4. Oversees HR and ensures effective administration /implementation of compensation, benefits, job descriptions, personnel policies, and payroll practices.


5. Participates in the selection, training, and supervision of all practice staff.


6. Participates in staff supervision, performance evaluation, merit increases and disciplinary actions.


7. Resolves administrative and operational problems including maintenance of practice property, computer systems and installed software applications.


8. Ensures compliance with regulations and standards.


9. Gathers and reports data for fiscal and statistical analysis.


10. Coordinates with medical staff to ensure quality patient care and services are provided.


11. Serves as a liaison between the practice and the external agencies.


12. Maintains the strictest confidentiality.


13. Remains updated on professional knowledge by attending educational seminars.


14. Performs other duties as assigned.


Education: Master’s degree in healthcare administration or business administration.


Experience: Minimum seven years executive-level experience including five years of experience in the administration of a healthcare organization.


Other Performance Requirements:




1. Knowledge of principles and practices of healthcare planning and management sufficient to manage, direct, and coordinate the operations of a healthcare organization.


2. Knowledge of purposes, organization, and policies of community’s health systems sufficient to interact with other healthcare providers.


3. Kowledge of practice management computer systems and applications.


4. Knowledge of the policies and procedures of a physician practice sufficient to direct its operations and to provide effective patient care.


5. Knowledge of government and reimbursement regulations and requirements.


6. Knowledge of Medicare, Medicaid, managed care, and other third-party payors’ guidelines.


7. General knowledge of accounting practices and procedures.




1. Skill in exercising a high degree of initiative, judgment, discretion, and decision-making to achieve the physician practice objectives.


2. Skill in planning, organizing, delegating, and supervising.


3. Skill in leading employees to accomplish all objectives while inspiring confidence and motivation.


4. Skills in gathering and interpreting data, analyzing situations accurately, and taking effective action.


5. Skill in establishing and maintaining effective working relationships with employees, policy-making bodies, third -party payors, patients, and the public.


6. Skills in organizing work, making assignments, and achieving goals and objectives.


7. Skill in exercising judgment and discretion in developing, applying, interpreting, and coordinating departmental policies and procedures.


8. Skills in verbal and written communication.




1. Ability to assume responsibility and exercise authority over assigned work functions.


2. Ability to take initiative to exercise independent judgment, decision-making, and problem-solving expertise.


3. Ability to establish and maintain quality control standards.


4. Ability to foster teambuilding with all physician practice staff.


5. Ability to organize and integrate organizational priorities and deadlines.


6. Ability to research and prepare reports or other correspondence as required.


7. Ability to competently use Microsoft Office, including Word, PowerPoint, Excel, and appropriate practice management software.


Equipment Operated: Standard office equipment including computers, fax machines, copiers, printers, telephone, etc.


Work environment: Physician practice office, well-lit and well ventilated. Work may be stressful due to continual interaction with others. Occasional evening or weekend work.


Physical Requirements: Must possess the physical and mental abilities to perform the tasks normally associated with a Practice Administrator including walking, bending, standing, reaching, and sitting.


Salary range: Negotiable


Date: May 1, 2024