Business Operations Program Lead Portfolio Tools (Project Management)

Gilead Sciences, Inc.
San Mateo, California
Apr 01, 2024
Apr 04, 2024
Role Type
Position Type
Team Lead
Full Time
Practice Setting
Supplier / Manufacturer
Work Mode
Employment Type
Organization Type
Corporation / LLC, Government
Business Operations Program Lead Portfolio Tools (Project Management)
United States - California - Foster City

Gilead Sciences, Inc. is a research-based bio-pharmaceutical company that discovers, develops and commercializes innovative medicines in areas of unmet medical need. With each new discovery and investigational drug candidate, we seek to improve the care of patients living with life-threatening diseases around the world. Gilead's therapeutic areas of focus include HIV/AIDS, liver diseases, cancer and inflammation, and serious respiratory and cardiovascular conditions.

Making an impact on a global scale
Inclusion is one of the company's five core values. That's because we know that we are stronger and more innovative at Gilead when we are informed by a diverse set of backgrounds, experiences and points of view. Gilead Sciences is a biopharmaceutical company that discovers, develops and commercializes innovative therapeutics in areas of unmet medical need. The company's mission is to advance the care of patients suffering from life-threatening diseases worldwide.

When you join Gilead, you join our mission to change the world by enabling people to live healthier and more fulfilling lives. Come join a mission-driven bio-pharmaceutical organization that values inclusion and diversity, has a strong portfolio of products, and is constantly

For Current Gilead Employees and Contractors:

Please log onto your Internal Career Site to apply for this job.

At Gilead, we're creating a healthier world for all people. For more than 35 years, we've tackled diseases such as HIV, viral hepatitis, COVID-19 and cancer - working relentlessly to develop therapies that help improve lives and to ensure access to these therapies across the globe. We continue to fight against the world's biggest health challenges, and our mission requires collaboration, determination and a relentless drive to make a difference.
We empower our leaders to step up, share ideas, listen, learn, and lead. We're welcoming bright, diverse, and imaginative minds; we're nurturing them to foster an environment of inclusion and growth where innovation is encouraged. We expect our people leaders to model that environment, and to focus on creating inclusion, developing talent, and enabling teams.
Every member of Gilead's team plays a critical role in the discovery and development of life-changing scientific innovations. Our employees are our greatest asset as we work to achieve our bold ambitions, and we're looking for the next wave of passionate and ambitious people ready to make a direct impact. Join Gilead and help create possible, together.
Job Description

Gilead Sciences, Inc. is a biopharmaceutical company that has pursued and achieved breakthroughs in medicine for more than three decades, with the goal of creating a healthier world for all people. The company is committed to advancing innovative medicines to prevent and treat life-threatening diseases, including HIV, viral hepatitis, and cancer. Gilead operates in more than 35 countries worldwide, with headquarters in Foster City, California.


Reporting to the Head of PDM Business Operations, and part of the larger Pharmaceutical Development and Manufacturing (PDM) organization, the Business Operations Program Lead will work with a team of program management professionals to manage cross-functional non-product projects within PDM.

The Business Operations Program Lead will serve as the portfolio tools / G.Plan (Planisware) subject matter and technical expert, as well as lead a small team of non-product project managers. This role will partner with the PDM Portfolio Operations Lead as G.Plan is implemented, supported and maintained.

  • Responsible and accountable for managing cross-functional non-product programs/projects in PDM, starting with implementing G.Plan. This includes identifying user requirements, training needs, use cases and needed functionality from staff at all levels of PDM
  • Partner with PDM Portfolio Operations Lead to develop and implement G.Plan capabilities to support the required portfolio views of resource allocations, budget, resource projections, as well as timeline milestones.
  • Responsible for creating a detailed work plan which identifies and sequences the activities needed to successfully complete the G.Plan implementation
  • Develops forms and records to document program/project activities.
  • Monitor the progress of program/project and make necessary adjustments to ensure its successful completion.
  • Assist in ensuring that deliverables are on time and within budget.
  • Proactively alert leadership when there are risks or deviations from approved plan
  • Function as a facilitator between various teams and resolve conflicts as they arise using collaborative management skills.
  • Serve as people manager for a team of non-product project managers; Lead, coach, and mentor project managers at various career levels.

  • BS degree in life sciences or relevant field and 12+ years of relevant work experience OR MS degree in life sciences or relevant field and 10+ years of relevant work experience is required.
  • Advanced degree and/or Project Management Professional (PMP) certification preferred.
  • Minimum of 5 years of people manager experience
  • Minimum of 5 years of project management experience in pharmaceutical/biotech industry.
  • Substantial experience in Planisware functionality and implementation in biopharma required.
  • Experience using various project management tools e.g. MS Project, Smartsheet, Vizio, and advanced Excel capabilities.
  • Exceptional interpersonal and leadership skills to effectively communicate and build relationships with a broad spectrum of audiences at all organizational levels.
  • Self-directed and proactive with ability to manage diverse stakeholders, exercise good judgment and respond quickly and effectively to changing timelines, requirements, and environments. Demonstrates exceptional influencing skills without direct authority.
  • Possesses excellent oral communication skills. Speaks clearly and persuasively; Listens and gets clarification; Responds well to questions; Demonstrates good presentation skills; Proactively participates in meetings.
  • Exceptionally organized, process driven and detail-oriented mindset

Gilead Core Values
  • Integrity (Doing What's Right)
  • Inclusion (Encouraging Diversity)
  • Teamwork (Working Together)
  • Excellence (Being Your Best)
  • Accountability (Taking Personal Responsibility)

The salary range for this position is: $221,170.00 - $286,220.00. Gilead considers a variety of factors when determining base compensation, including experience, qualifications, and geographic location. These considerations mean actual compensation will vary. This position may also be eligible for a discretionary annual bonus, discretionary stock-based long-term incentives (eligibility may vary based on role), paid time off, and a benefits package. Benefits include company-sponsored medical, dental, vision, and life insurance plans .

For additional benefits information, visit:

Eligible employees may participate in benefit plans, subject to the terms and conditions of the applicable plans.

For jobs in the United States:

As an equal opportunity employer, Gilead Sciences Inc. is committed to a diverse workforce. Employment decisions regarding recruitment and selection will be made without discrimination based on race, color, religion, national origin, gender, age, sexual orientation, physical or mental disability, genetic information or characteristic, gender identity and expression, veteran status, or other non-job related characteristics or other prohibited grounds specified in applicable federal, state and local laws. In order to ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans' Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact for assistance.

For more information about equal employment opportunity protections, please view the 'Know Your Rights' poster.



Our environment respects individual differences and recognizes each employee as an integral member of our company. Our workforce reflects these values and celebrates the individuals who make up our growing team.

Gilead provides a work environment free of harassment and prohibited conduct. We promote and support individual differences and diversity of thoughts and opinion.

For Current Gilead Employees and Contractors:

Please log onto your Internal Career Site to apply for this job.